・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
You are cordially invited to sign at . . .
FanGrrrl Romance Recs
2027 Book Signing Event 💗!
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
We are so excited to officially invite you to sign at the FanGrrrl Romance Recs Book Signing Event, taking place at Hilton Orlando (Partner of Universal Orlando Resort and SeaWorld® Orlando) in beautiful Orlando, Florida over Labor Day Weekend – Friday September 3rd & Saturday September 4th, 2027! Please find all information required below, including the commitment form and payment information. We can’t wait to have you join our amazing line-up of authors to sign at our premier event!
*If you have any questions, please feel free to email us at events@fangrrrlromancerecs.com*
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
IMPORTANT INFORMATION REGARDING COMMITMENT
Please submit the form below within 3 weeks of receiving the official invitation email and then submit minimum payment within 10 days from receiving the PayPal invoice in order to secure your table at the FanGrrrl Romance Recs Book Signing Event, taking place at Hilton Orlando in beautiful Orlando, Florida on September 3rd & 4th, 2027.
Upon submission of this commitment form, an email is automatically sent confirming its receipt (please check your spam folder to ensure you will receive emails from FanGrrrl Romance Recs.) Once received, FanGrrrl Romance Recs will send a PayPal invoice with two line items: minimum payment and remaining table fee. Minimum payment must be paid within 10 days of invoice date to secure table. The remainder of the table fee is due by June 15, 2026. Please make sure to check your spam or your promo folder for the PayPal invoice.
After payment is received, a separate email will be sent directly from events@fangrrrlromancerecs.com with all information submitted on this form and confirmation payment was received. This final confirmation email will include information regarding the Hilton room block and reserving a room at the venue.
If this timeline is not met (and we have not heard from you,) the invitation expires as we are trying to fill our roster in a timely manner. Thank you in advance for understanding!
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
Please note: the submission of this form along with payment received constitutes commitment.
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
EVENT INFORMATION:
* Maximum amount of tables = 115
* Maximum amount of attendees = 1,500
* Authors receive first pick of room block with discounted rate of $175 + Discounted Resort Fee & Taxes a night. Hilton has agreed to honor this rate 3 days before, during the event, and 3 days after the event dates.
* Venue is a Partner of Universal Orlando Resort and SeaWorld® Orlando with shuttles to all affiliated parks of Universal and SeaWorld
* Venue is located 1 MILE from Universal’s NEW theme park: Epic Universe!
* Venue has a lazy river, 2 large pools, full-service spa and salon, and a state-of-the-art fitness center
The hotel provides the following perks to anyone reserving a room within the group event room block and stays at the hotel as overnight guests:
■ Basic In-room Wi-Fi on unlimited devices
■ 15% discount at hotel restaurants and lounge (excludes Tropic’s Pool Bar & Grill and banquet events)
■ 24-hour access to the fitness center
■ Equipment rental for recreational activities (Lazy River, splash zone, tennis, basketball, volleyball, and bocce ball)
■ 10% discount on eforea spa services and merchandise (Excludes salon services)
■ 25% discount on poolside cabana rentals
■ Unlimited local, toll free & domestic long-distance calls
■ Two I-Ride Trolley tickets daily ($10.00 value) – Guest will be able to redeem 2 passes per day from our Lobby Concierge team
■ Recreation arts and crafts (Must present card to receive discounts and rent equipment. Discounts applied before taxes & gratuities at time of purchase)
■ Daily resort charge discounted $27 (daily resort charge is $40 as of May 2025)
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・
TABLE INFORMATION:
* $425 + FEES for table, sent through PayPal Invoice
Table Fee Includes:
– One 6 ft table in 8 x 10 space with Pipe & Draping
– Black linen tablecloth
– Waste basket & water bottle
– Two-day book signing
– One Author ticket access to all events including Authors Gathering TBD (Food & Beverage included), Exclusive Cocktail Hour, Author Panels, and Ball/After Party. ‘Small sessions’ are excluded, as they occur during the signing itself. Ticket is for the author’s specific use and cannot be given to an attendee.
– Only 2 chairs per table
– One assistant allowed at table for FREE. Assistant will have access to all book signing events, however an add-on ticket is required for events outside of signing hours including Authors Gathering TBD (Food & Beverage included), Exclusive Cocktail Hour, Author Panels, and Ball/After Party
Assistant Add-on ticket available for $275 + FEES:
– One Assistant Add-on ticket available for each author
– Access to all events, including Authors Gathering TBD (Food & Beverage included), Exclusive Cocktail Hour, Authors Panels, and Ball/After Party. ‘Small sessions’ are excluded, as they occur during the signing itself.
– Ticket is for the author’s specific use and cannot be given to an attendee
– Assistant Add-on tickets must be requested and purchased prior to attendee tickets going on sale, or the guarantee for one ticket per author is forfeit. Additional details about Assistant Add-on tickets and when attendee tickets go on sale will be sent closer to the event.
DRAYAGE INFORMATION:
The Hilton provides Drayage services with the following handling fees. Handling fees cover receiving shipments, secured storage up to 5 days, and one-time delivery.
Shipment Handling Fees:
0-1 pounds – $4
1.1-10 pounds- $10
10.1-20 pounds- $15
20.1-30 pounds- $25
30.1-40 pounds- $30
40.1-50 pounds- $35
50.1-60 pounds- $40
60.1-150 pounds- $55
Pallet- $250 each up to 312 pounds
FanGrrrl Romance Recs has negotiated a space with the venue to store merchandise in a locked room the day prior to the event in the instance you are bringing merchandise yourself, another drayage company is delivering the packages, or FedEx at the Hilton is delivering them.
Please note: authors can use any drayage company and are not required to use Hilton.
Therefore, you are more than welcome to seek other arrangements and are not required to use the Hilton Drayage Service.
*The FanGrrrl Team is currently researching other drayage companies in the area (including working with the company we have secured for our 2026 event), and as soon as we find out more information, we will post an update. We are determined to help you find the best options possible for Orlando.*
PAYMENT INFORMATION:
Upon submission of commitment form, a PayPal Invoice will be sent within seven days to the PayPal email specified, in the amount of the payment option selected on the below form. The payment must be paid within 10 days of invoice date to hold table (minimum amount that must be paid is the non-refundable deposit of $100 + PayPal Fees.) If an amount less than the total table fee of $425 + PayPal Fees is selected on the form, a second invoice will be sent with the remaining balance prior to the final due date. PayPal Fees will be calculated and included in the invoice for payment. Remaining amount of Table Fee is due by June 15, 2026.
REFUND/CANCELLATION POLICY:
$100 + PayPal Fees non-refundable deposit is required to hold a table.
However, if cancellation is required by the attending author, the following refund schedule applies:
* 100% less deposit + PayPal Fees
Date of commitment through June 14, 2026
* 50% less deposit + PayPal Fees
June 15, 2026 through December 31, 2026
* 25% less deposit + PayPal Fees
January 1, 2027 through June 30, 2027
* No refund
July 1, 2027 through September 12, 2027
* Please note: tables are non-transferrable
SPONSORSHIP OPPORTUNITIES:
We will have sponsorship opportunities available. If interested, please identify via the form below and we may email more information from events@fangrrrlromancerecs.com. Thank you!
・。.・゜✭・.・✫・゜・。.・・。.・゜✭・.・✫・゜・。.・